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This is a full-time position responsible for general accounting practices including preparing journal entries, maintaining balance sheet schedules and ledgers and account and bank reconciliations. 

Job Title:             Staff Accountant

Department:      Business Services

Reports To:         Finance Manager

FLSA Status:       Exempt

Prepared By:      BS (shd)

Prepared Date: January 30 , 2018

Approved by:     HR (mc)

 

SUMMARY: 

This is a full-time position responsible for general accounting practices including preparing journal entries, maintaining balance sheet schedules and ledgers and account and bank reconciliations.  This position will assist with monthly closing and account analysis and supporting the Finance Manger in carrying out the responsibilities of the account department.  Adherence to high standards of ethical conduct and appropriate work habits are required.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:  Other duties may be assigned

Accounts Payable

  • Coordinate approval process of all accounts payable invoices via department managers
  • Coordinate and input payables into Expandable
  • Maintain open and paid vendor files
  • Coordinate new vendor setup
  • Reconcile vendor statements and handle payment complaints and discrepancies
  • Back up to process AP Check payments & ACH Payments
  • Maintain  and file 1099’s at year end
  • Maintain and file Sunshine Act paperwork

 

Accounts Receivable

  •         Accounts Receivable Collections
  •         Back up for customer receipts and payments
  •         Back up responsibility for daily and weekly balancing of cash
  •         Take deposits to Key Bank
  •         Process non-sales order invoices

Expense Reports

  •         Review all expense reports for accuracy and proper expense disclosure and classification.  Report any variances to Finance Manager
  •         Enter into Expandable for payment

Journal Entries

  •         Make daily & month-end standard journal entries as necessary
  •         Analyze accounts and propose journal entries

Payroll

  •         Prepare and enter journals entry for bi-weekly payroll
  •         Prepare month-end payroll journal entry accrual

FAS50 – Asset Data Based Program

  •         Maintain company Asset data base – adding & disposing of assets
  •         Calculate depreciation  and enter monthly depreciate entry into Expandable and reconcile to the General Ledger

 

General Ledger

  •         Reconcile and maintain general ledger accounts - Periodically review throughout the month the general ledger for input accuracy and verifying that accounts have been reviewed for content

Month End

  •         Analyze accounts and propose journal entries
  •         Make month-end standard journal entries for Balance Sheet accounts according to the Closing List
  •         Run appropriate month-end reports and files to help maintain GL book with back up documents
  •         Prepare month-end balance sheet review and reconcile any differences with Finance Manager
  •         Assist with monthly closings
  •         Accounts/bank reconciliations

General

  •         Respond to inquiries from Management regarding expenses
  •         Assist with preparation for and provide support for an external audit

 

COLLATERAL DUTIES AND RESPONSIBILITIES:

  •         Maintain a positive attitude and a passion for excellence in customer service and for promoting the well-being of the company, its products and its employees
  •         Enthusiastic participation in company sponsored or other community events will be considered in performance reviews

 

QUALIFICATIONS:

  •         Working knowledge of US GAAP and how it applies to accounts payable and receivable
  •         Manufacturing and/or cost accounting experience
  •         Attention to detail and accuracy
  •         Planning and organizing
  •         Oral and written communication skills
  •         Problem analysis and problem-solving skills
  •         Initiative and team work
  •         Ability to function without close supervision

 

COLLATERAL DUTIES AND RESPONSIBILITIES:

  •         Maintain a positive attitude and a passion for excellence in customer service and for promoting the well-being of the company, its products and its employees
  •         Enthusiastic participation in company sponsored or other community events will be considered in performance reviews

 

QUALIFICATIONS:

  •         Working knowledge of US GAAP and how it applies to accounts payable and receivable
  •         Manufacturing and/or cost accounting experience
  •         Attention to detail and accuracy
  •         Planning and organizing
  •         Oral and written communication skills
  •         Problem analysis and problem-solving skills
  •         Initiative and team work
  •         Ability to function without close supervision

 

EDUCATION and/or EXPERIENCE:

Associates Degree in Business or Accounting and 3+ years of work experience in a manufacturing environment are required.  Proficient in Excel

 

SUPERVISORY RESPONSIBILITIES:

None at this time

 

LANGUAGE SKILLS:

Must be fluent in verbal and written English.  Other languages helpful, but not required

 

MATHEMATICAL SKILLS:

  •         Knowledge of generally accepted accounting principles and practices
  •         String skills with electronic spreadsheet software
  •         Knowledge of accounting for a manufacturer
  •         Technical accounting skills
  •         Proficiency in relevant accounting software


REASONING ABILITY:

Analytical and cognitive reasoning abilities at this time

 

CERTIFICATES, LICESES, REGISTRATIONS:

No specific certifications are required at this time

 

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to talk and hear.  The employee frequently is required to stand; walk; and use hands and fingers to handle or feel.  The employee is occasionally required to sit; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.  The employees must occasionally life and/or move more than 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

 

WORK ENVIRONMENT:
The work environment characteristics describe here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the professional, smoke-free work environment is usually moderate.

 

Applicants can email a cover letter, resume, and a completed application to hr@fh-co.com, mail the info to HR Manager, FHC, 1201 Main Street Bowdoin, ME 04287 or fax it to 207-666-8292

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